Pre-register someone

Pre-register someone

📤 Add your site's code to Calendar Invites

⚠️ Before you start

  • Hosts need to be labelled identities in Nirovision. Additionally, the email listed in the identity should be the same email used to issue the calendar invite.

  • Hosts need to be enabled per label in the Location Access Rules.

In this example, Visitors and Contractors will be able to nominate hosts, but not Staff.


  1. On the Nirovision 🖥️ Web App, navigate to Settings > Location, and then to the Calendar invite email section.

  2. Copy your site's unique email using the Copy button in the Calendar invite email section

  3. Go onto your preferred calendar provider (e.g. Google Calendar, iCal, Outlook Calendar) and create an event.

  4. In the calendar event, add the people you would like to enrol in Nirovision and the site's email as another guest/attendee. Save when finished.

    1. All invited parties will receive the usual calendar invite, and a separate email with enrolment instructions.

    2. New, Unnamed identities will appear in your Identities tab for every attendee. Their details will be filled out as soon as they complete their self-enrolment.

📤 Pre-fill someone's Details (and email instructions)

There are 2 ways to invite someone through their profile:

Create and invite from profile tab:

  1. On the Nirovision 🖥️ Web App, navigate to Profiles and click on the +Create profile button on the top-left section of the screen.

  2. Click on Invite profile; a modal will open up on your screen. 

  3. Select the reason for their visit and add the email address of the person you would like to invite.

  4. When finished, click Invite.

  5. A new profile for this person will appear in your list of profiles of the Profiles tab. With the details that you have filled out.

    1. You can check the profile again at a later time to confirm if they have filled out a survey or filled out additional details required.

Invite an existing profile in Nirovision

If a profile has already been created in Nirovision and you would like them to pre-fill additional details or a survey, you can do so by inviting the user to fill out their profile and surveys prior to arriving on premise.
  1. On the Nirovision Web App 🖥️, navigate to the profiles tab.
  2. Click into the profile of the user you would like to invite them to pre-fill.
  3. In the profile of the user, on the top right of screen click on Actions > Send invitation for the modal to open up.

  4. In the modal:
    1. Select the location you would like the user to be invited to (for customers with multiple locations).
    2. Select the reason for their invitation (this will determine whether additional information will required from the user).
    3. Confirm that the email pre-filled in the Email addresses box is correct to the profile of the user you would like to send the invitation to.
  5. Confirm the selected options and information, then click on the blue Invite button.
❗ The pre-enrolment email may land in someone's Spam/Junk folder based on their network configuration. It's always worth having a look.

    • Related Articles

    • Instructions for Invitees

      Sites using Nirovision can register people as they come to site, or email pre-enrolment instructions. If you received an email similar to the one below, someone has invited you to submit your details beforehand. Invites can be accepted via web and ...

    • How are profiles created in Nirovision?

      Profiles can be created in several ways using the Nirovision applications. There are benefits and disadvantages to each method. For example, CSV import is a simple method when available, but requires subsequent manual importing when new people need ...

    • Audit documents

      Nirovision helps you manage the entire lifecycle of surveys and files associated with an identity in the system: You can create multiple survey and file document templates. Once created, you can assign them as requirements for one or more groups of ...

    • Create document templates

      Managing site access for staff, visitors and contractors can be a complex and challenging undertaking. At a minimum, you need to ensure people on site are competent, licensed and insured. It is essential that legal obligations are met and records of ...

    • Display your T&C and conditions of entry

      Conditions of entry are a set of contract terms that a person accepts by entering your premises - usually displayed during sign-in situations to give notice of collection, gather consent and in some cases, a signature. In Australia, conditions of ...