Let your team know what changes to expect, and how to make Doorkeeper work with their everyday workflow.
Before you send this template to your team, be sure to do the following:
Customize the [bold] text and adjust the remaining copy as needed.
Add your contact information for questions and feedback.
Email Template
Dear Employee,
[Company] has implemented facial recognition software to provide touchless check-in for staff and visitors via Nirovision, an Australian visitor management solution. This new technology aims to create a safer and more secure workplace for everyone.
How does it work?
Every time you present in front of a Doorkeeper, it will detect your face and process it using AI, to match it against a database. Details such as your name, your [body temperature] and the location and time you entered are collected and retained for [timeframe] for [auditing and contact tracing purposes, time and attendance purposes].
As an employee, we will require you to enrol for this purpose. To enrol, simply present yourself to any Doorkeeper, and follow the instructions.
It is a condition of entry to our premises that you consent to this collection of sensitive personal information to allow a safer and more secure workplace for everyone. Failure to provide consent may result in refusal of entry to [Company] premises.
By following Doorkeeper's instructions and uploading your image, you confirm your consent to this collection of sensitive personal information by Nirovision and [Company].
Accessing your information and Nirovision's privacy policy.
Nirovision's Privacy Policy can be accessed here and contains information about how:
you can access and seek correction of your personal information held by Nirovision;
you can complain to Nirovision about a breach of the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth);
Nirovision collects holds and uses your personal information;
you can contact Nirovision.
We will not share or sell your biometric information with any other party.
If you have any questions or enquiries, please contact [Site Admin].
Kind regards,
[Site Admin]
[Site Admin's Contact Details]
[Company]